creating a schedule for an event

Tips for Planning that Signature Spring or Early Summer Event

It is hard as I sit here wearing 7 layers of clothes and tripping over the snow blower in my garage, to think about May graduation parties and June weddings, but that is, in fact, what I am thinking about. These events should be some of the best times for the families hosting them and of course for the people attending them, but they often become difficult and overwhelming. We are here to offer a few suggestions:

  1. Start the planning process early. In fact, start earlier than you think you need to. This allows you to do your planning in a relaxed orderly fashion. It is never a problem to finish early and be able to sit back and relax. Starting early also allows you the ability to more easily address any problems that crop up during the process.
  2. Don’t over extend yourself in any way. Whether it is financial, emotional, or available time, don’t bite off more than you can chew. Remember, although these events are important, they are a day or two in what we hope will be a very long life with lots of great celebrations. Far too often young couples or their families put themselves in tough positions because they spend too much money on these events. People also make themselves crazy by setting unrealistic expectations and then are disappointed when the fantasy (or vision) doesn’t meet the reality. Keep in mind that planning one of these things isn’t your full-time job nor should it be. Set-aside, early in the process, how much time each week you can devote to planning the event.
  3. Create a schedule and stick to it. You do this by working backwards. Write down the date of the event first and then write the tasks that will need to be done on the day of, then 2 days before, a week, a month, and so on. Make sure to factor in things like the time it takes to get physical invitations printed and the speed of the US Postal Service. Leave plenty of time to complete tasks and add everything to the schedule. Make sure to include meeting with vendors, clothes shopping, and fittings so that you have a good sense of all the things that you need to get done.
  4. Accept help. Don’t be a martyr, if friends or family offer help, take it. People like to be included and want to help out ­­­– let them. They will appreciate being involved and you will love the help.
  5. Use resources to get ideas. Whether it is Pinterest, Etsy, The Knot, or other sites, gather information that will help you plan and execute. In this day and age there is an abundance of sites that can actually help, so avail yourself of them. Make sure, again, to keep within your comfort zone and not try anything too crazy.
  6. Talk to a professional planner or coordinator. These days anyone that helped Aunt Mabel or cousin Clarice plan anything from a 40th birthday party to a wedding is now a wedding or event planner, but be careful. Sometimes all you need is a friend or family member to provide a little guidance and support, and those people that have done 1 or 2 events are great. However, if you need a lot of support and help, you should hire a real professional that has some solid experience and can provide the direction and guidance you need.
  7. If you are going to hire a professional there are a lot of things to consider
    1. First and foremost, are you comfortable with them;
    2. What type of experience do they have;
    3. Can you see some photos of events they have done;
    4. How long have they been in business;
    5. Can they provide testimonials from people they have worked for and with;
    6. What are their fees;
    7. Will they handle booking all of the service providers for the day or will they simply coordinate all of the moving parts for you;
  1. Remember, this is your day. But it is just that, one day, in what will hopefully be a lifetime of fantastic celebrations and joyous events. In other words, please keep your focus and your feet planted in reality (see #2). Yes I know we mentioned it earlier but it is worth repeating.
  2. Call us here at FUN Enterprises. We promise not to do the hard sell, but if you have questions we can help. Sometimes you need to talk to someone that has done a lot of events just to ensure you are on the right track. There are other times when talking to someone outside your friends and family can provide some clarity and a very different perspective.
  3. Last but not least is have fun and enjoy your celebration. After all, that is why you spent so much time planning.