5 Tips for Planning a Memorable Event this Summer
June 12th, 2017
Memorial Day has come and gone, so the unofficial start of summer is here. During this time of year, people will plan and host several events – from graduation parties to backyard BBQ’s. Here are 5 tips, or as I call them, the 5 don’ts, to help make these events memorable with family and friends.
- Don’t overspend: This is a time to see people and celebrate a special occasion. To simply get people together that never seem to have the chance to be together. There is no need to jeopardize you’re retirement or take out a second mortgage. Your guests want to enjoy the day, not be impressed with how much money you’ve spent. Keep the budget within reason, make it something that you cannot only live with but are comfortable with. Don’t worry about what others have spent on a similar event. Overspending leads to stress before, during, and after the event.
- Don’t over extend yourself: Even event planners get nervous before events. They want everything to go perfectly, just like you do. Keep the scope of your event within your capabilities. In other words, don’t try to recreate a scene from your favorite movie in your backyard or build a mini replica of New York, New York at your local Elks. People are there to see friends and family, not be blown away by $50,000 in decorations. Plan an event that you can COMFORTABLY handle. Trust me it will be fine.
- Don’t say no to help: If somebody, anybody, offers help, please accept it. People like to be involved in these things and they really want to help. If a friend is a gifted artist let them help with things like décor and invitations. Perhaps you have a friend that is a good cook and volunteers their services to make something beforehand, or assist on the day of, just say yes. You may think that you are Superman / Wonder Woman and can do it all, but you can’t. Take some pressure off yourself and just say yes.
- Don’t just set up the grill and buy a few burgers and dogs: This may seem to fly in the face of numbers 1 and 2 on the list but it really doesn’t. All of us have been to parties or gatherings that the host believed that just bringing everyone together and feeding them was enough to constitute an enjoyable time. Hate to rain on your parade, but just because you know most of the invited guests, not everyone in attendance has the same familiarity with the guest list. You need something for people to do, especially if they are shy, introverted, or socially awkward. One of the wonderful things about event planning today is the Internet. Go online and find games or activities that you can do or buy that will spice things up a bit. Whether you are playing a game of Giant Jenga or a game called What’s in Your Wallet (where you have a list of things people must find in their wallet/pocketbook to win a prize). Prizes can be simple and inexpensive but it gets people up and moving. Simple lawn games like badminton and croquet are fun and inexpensive to purchase. Even cheaper if you can borrow them from a friend.
- Don’t forget about Mother Nature: At this time of year, many events are planned for outdoor venues, often with no thought to the weather. My son’s graduation party was a pool party and it poured. We had thought ahead and set up some tents so that the food and some of the guests could stay dry. Thankfully, most of the attendees couldn’t have cared less as they expected to be in the water anyway, so it was not a big deal. People make grandiose plans assuming that Mother Nature will cooperate; sometimes she is a stubborn cranky woman. Memorial Day 2017 in New England was cold and rainy. If you planned an event outdoors, with no back up, it probably was memorable for the wrong reasons.
If you are planning that special day remember the above 5 don’ts to make your day memorable. Don’t forget one big DO – call FUN Enterprises. You don’t have to book anything from us, but if you want to bounce ideas off us or ask questions about how to make a part of your event work, just give us a call, we are here to help. Our staff is knowledgeable, friendly, and a great resource. Remember to have FUN and you’ll host a very memorable event!